Privacy Policy

Why We March

Effective Date: May 2026
Last Updated: May 2026

Why We March respects your privacy. This Privacy Policy explains how we collect, use, protect, and share personal information when you interact with our organization, website, programs, events, volunteer opportunities, newsletters, or other services.

1. What Information We Collect

We may collect personal information such as:

  • Your name
  • Email address
  • Phone number
  • Mailing address, if needed
  • Volunteer or membership information
  • Event registration details
  • Donation-related information
  • Photos, videos, or testimonials, only with consent
  • Any information you choose to share with us through forms, surveys, emails, or program participation

We only collect information that is reasonably needed for our work.

2. How We Use Your Information

Why We March may use your information to:

  • Respond to questions or requests
  • Register you for programs, events, or volunteer opportunities
  • Send newsletters, updates, or announcements
  • Process donations or issue receipts, where applicable
  • Improve our programs, services, and community outreach
  • Maintain safe and inclusive spaces
  • Meet legal, reporting, or funding requirements
  • Share photos, stories, or testimonials, only when permission has been given

3. Consent

We collect, use, or share personal information with your consent, unless otherwise allowed or required by law.

You may withdraw your consent at any time by contacting us. This may affect our ability to provide certain services, programs, or communications.

4. How We Protect Information

We take reasonable steps to protect personal information from loss, theft, unauthorized access, disclosure, copying, or misuse. Safeguards should match the sensitivity of the information being handled.

These steps may include:

  • Limiting access to those who need the information
  • Using password-protected systems
  • Keeping paper records in secure locations
  • Training volunteers, staff, or board members on privacy expectations
  • Reviewing privacy practices when needed

5. Sharing Information

Why We March does not sell personal information.

We may share information only when:

  • You have given consent
  • It is needed to provide a program, service, or event
  • A trusted service provider helps us operate our website, email list, payment system, or forms
  • It is required by law
  • It is needed to protect safety, rights, or security

When we use third-party service providers, we expect them to protect personal information appropriately.

6. Photos, Videos, and Stories

We may take photos or videos at events or invite people to share personal stories. We will seek consent before using identifiable photos, videos, quotes, testimonials, or stories in public materials.

You can ask us not to use your image or story, or request that we remove it where reasonably possible.

7. Email and Communications

If you sign up for emails, newsletters, or updates, we may contact you about Why We March programs, events, opportunities, and announcements.

You can unsubscribe or ask to be removed from our contact list at any time.

8. Website and Online Tools

Our website or online forms may collect basic technical information, such as browser type, pages visited, or general usage information. This helps us understand and improve our website.

If we use cookies, analytics, donation platforms, email services, or registration tools, those services may also collect information according to their own privacy policies.

9. Accessing or Correcting Your Information

You may ask to see the personal information we have about you. You may also ask us to correct information that is inaccurate or out of date.

We will respond to requests within a reasonable time.

10. Keeping Information

We keep personal information only as long as needed for the purpose it was collected, or as required for legal, funding, reporting, financial, or organizational reasons.

When information is no longer needed, we will securely delete, destroy, or anonymize it where possible.

11. Privacy Contact

Why We March is responsible for the personal information under its care. Organizations following PIPEDA-style privacy practices should identify someone accountable for privacy compliance.

Questions, concerns, or requests about privacy can be sent to:

Why We March
Email: support@whywemarch.lgbt
Website: www.WhyWeMarch.lgbt

12. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will be posted on our website with the updated date.